Alere Accounting Software

Alere ERP Accounting Modules

Manager

ERP software is, by its nature, a large and complex program with many moving parts. In ALERE the Manager module provides a central location for information and services that are used throughout the system. Companies and their relationships with your company are defined in the Manager module. Key financial numbers can be viewed with one mouse-click. Global codes, such as units of measure and product classes, are maintained in one location. Email and order approval rules are established for use throughout the system. Payment terms, tax tables and units of measure conversions are also maintained. Banking activities, including bank reconciliations, are controlled and monitored. Time and labor postings from manufacturing are audited and approved.

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InTouch

ALERE’s InTouch module is an integrated CRM solution, providing a whole range of benefits unavailable when CRM software is used stand-alone.
Prospects, customers, suppliers and their respective contacts are kept in one spot, providing critical information needed to manage relationships. InTouch maintains two-way links with Microsoft® Outlook, providing centralized connectivity for appointments, tasks, and emails sent or recorded in either product. Companies and prospects are maintained in separate files, making it easier to manage email and direct mail marketing campaigns. Prospects may have any number of quotes submitted, with both prospects and quotes easily converted to company status when purchases are confirmed. Recording notes, scheduling appointments and adding tasks are all handled by InTouch. All interactions with companies are logged, including activities initiated in ALERE and emails sent from Outlook.

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Sales

The Sales module manages all activities related to selling products and services to your customers. Quotes are issued, turned into sales orders, released as invoices, and payments received and posted, all from one central screen. Each document contains a complete history of its life accompanied by all the associated general ledger postings that were generated.
Sales documents can be saved in “pending” status for later release, saving hours of re-entry time and making the entire sales process more efficient and flexible. The Sales module can also secure an order, accept returned items, and provide credit all from within one document. Mass processing functions for releasing, picking, and invoicing orders, as well as generation of customer statements and automatically emailing notifications and orders, provide your company with significantly greater efficiency gains.

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SOC

ALERE's SOC (Sales Order Configurator) module improves the performance and accuracy of sales order entry by verifying the correct features and options are offered and that the right finished good part numbers are used.
Since dependency, where one decisions leads to subsequent choices, can be multiple levels deep, even the most complex products are completely supported. This results in faster, cleaner order entry with improved customer satisfaction. Not having to rely on highly trained staff to enter the orders is also beneficial. The Sales Order Configurator is powered by modular and variable BOM information so that it is always accurate, up-to-date, and requires no additional effort to create or maintain.

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Purchases

The Purchases module encompasses all apects of purchasing. A requisition can be submitted, turned into a purchase order, released as a payable when received, and finally, paid. Each purchase document contains a complete history of its life accompanied by all the associated general ledger postings that were generated. Similar to the Sales module, ALERE purchase documents can be saved in a “pending” state, saving hours of re-entry time and making the purchasing process more efficient and flexible. Each line on a purchase order can also accomodate the placing of an order, controlling the return of items, and recording credit all within one document. The Purchases module increases purchasing staff efficency by handling recurring orders, batch accepting of orders, mass payments, automatic emailing notifications and orders.

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Inventory

Inventory is at the heart of many companies and managing it is a strong-point of ALERE. Everything to do with creating inventory items, mass shipping orders, mass receiving orders, transferring inventory, physical inventory, and adjustments to inventory is handled by this module. Inventory can be stored at location, store and bin with extensive lot, serial, and trait traceability as needed for each item. Customer and supplier part numbers can be used interchangeably, smoothing the order and purchasing processes.
A real-time log reveals all the ins and outs of inventory movement. The impact of outstanding sales orders, purchase orders, and work orders are clearly shown as part of future activity. Drop shipments are controlled seamlessly from customer orders through vendor shipments.

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General Ledger

A well-constructed Chart of Accounts is key to assisting effective financial management. In ALERE, the chart of accounts is not only graphically constructed on one screen using ALERE’s trademarked Treevision technology, but it also incorporates document management that allows, as an example, an Accounts Payable invoice to be found by simply drilling down from the account screen. The burden and costs associated with period closings are eliminated since ALERE operates in real-time, making closings automatic. This also simplifies and speeds up year-end procedures. Journal entries are flexible and allow the addition of notes for detailed documentation. Extensive reporting includes “As of” reports and a custom financial report generator. Budgeting is available native to the chart of accounts or through an unlimited number of spreadsheets for comparative and ‘what-if” analysis. Since ALERE can support a large number of companies, company consolidations are supported.

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Analytics

Researching past business performance to gain insight and drive business planning is the purpose of the Analytics Module.
It is designed to provide management with a tool to explore their company data. The term “big data” describes the large volume of information collected by an ERP system on a day-to-day basis. ALERE manages this data through archiving, which is a fundamentally different process than backing up data. It provides a dynamic environment where data, not required for the daily operation of a company, is removed and added to a historical copy of the company. The Analytics module then examines five key areas of this data: customers, suppliers, inventory, general ledger, and lot/serial traceability. Multiple levels of user-defined filters may be used to refine the data. The results can be displayed in colorful 3-D charts and may be exported to Microsoft Excel, Word, HTML, or even sent to the clipboard for use.

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Commissions

Ruleset creation and combination capabilities of the Commissions module are extensive, and approached from a sales representative-centric perspective. There is support for a multi-tier split commission structure which permits manager commissions to be based on the sales of subordinates. Fixed commissions can be generated based on the achievement of sales goal such as revenue, margin, or quantity of items sold.
This is combined with setting baseline amounts, goals, and cap amounts. Individual rules can be crafted while still allowing for manual adjustments to the commission amount, bonuses and advances. Commission periods can be defined by each sales representative. Commission activity has drill-down capabilities right to the document source.

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Multicurrency

The Multi-Currency module provides the capability of taking and placing orders in currencies other than your base currency. Any number of currencies can be defined and all transactions are recorded in relationship to the base currency. Each company location can be assigned a default currency to use. The documents that can be processed using a foreign currency include sales orders, invoices, purchase orders, and payables. Aged receivables and aged payables statements are available in a company's base currency or in the currency in which they were created. Payments can be accepted or made in either the foreign currency or the base currency. Rates can be updated as often as once per day and are continuously tracked by date. Separate rates for selling and buying are supported to provide flexibility for your buying and selling functions. A history screen provides an overview of how currency “buy and sell” rates change over time.

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Mobility

The Mobility module manages interfacing ALERE with mobile devices through the Cloud. It supports web development by controlling which ALERE data is uploaded for webserver HTML use, and keeps it synchronized.
Your presence in the cloud may consist of a web site, catalogs, and perhaps an online store. Web developers capitalize on the Mobility module by using it to both publish and store updated ALERE data in the Cloud. Specifying which data to publish to the Cloud is done by setting the location to transfer the data to, and then selecting the tables and fields containing the information.

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Alere ERP Accounting Software